Friday, October 28, 2005

Export Custom Outlook Form Data to MS Access

Dim appAccess
Dim nms
Dim strFolder
Dim fld
Dim strAccessPath
Dim rst
Dim dbe
Dim wks
Dim dbs
Dim itms
Dim itm

Sub CommandButton1_Click()

Set nms = Application.GetNamespace("MAPI")
strFolder = "fbtest folder"
Set fld = nms.Folders("Personal Folders").Folders(strFolder)

'Pick up path to Access database directory from Access SysCmd function
Set appAccess = CreateObject("Access.Application")
strAccessPath = appAccess.SysCmd(9)

'Get DAO version from DBEngine
strDBEngine = appAccess.Application.DBEngine.Version

'MsgBox "DBEngine version: " & strDBEngine


If strDBEngine = "3.51" Then
'Office 97 DAO version
Set dbe = CreateObject("DAO.DBEngine.35")
strDBName = strAccessPath & "fbtestdb.mdb"
ElseIf strDBEngine = "3.6" Then
'Office 2000 DAO version
Set dbe = CreateObject("DAO.DBEngine.36")
strDBName = strAccessPath & "fbtestdb.mdb"


MsgBox "Unknown Office version; canceling"

Exit Sub

End If
'MsgBox "DBName: " & strDBName
Set wks = dbe.Workspaces(0)
Set dbs = wks.OpenDatabase("S:\sameer\fbtestdb.mdb")

'Open Access table containing contact data
Set rst = dbs.OpenRecordset("fbtesttable")
'Set up reference to Outlook folder of items to export

Set itms = fld.Items
ItemCount = itms.Count
If ItemCount = 0 Then
MsgBox "No FB requests to export"

Exit Sub

MsgBox ItemCount & " FB requests to export"

End If
'Set up reference to Outlook folder of items to export
Set itms = fld.Items
ItemCount = itms.Count

If ItemCount = 0 Then

MsgBox "No Fund Builder requests to export"

Exit Sub

MsgBox ItemCount & " FB requests to export"

End If
For Each itm In itms


'Custom Outlook properties
rst.Request=itm.userproperties("001 Request")
rst.AccountNumber=itm.userproperties("002 Account Number") rst.ClientName=itm.userproperties("002 Client Name")




MsgBox "All FB requests exported!"

End Sub

Export Data From Outlook Custom Form to Excel

Sub CommandButton1_Click()
End Sub

Sub ExportToExcel()

Dim appExcel
Dim olMAPI
Dim strTemplatePath
Dim strSheet
Dim Ifld
Dim MItem

Set olMAPI = GetObject("", "Outlook.Application").GetNameSpace("MAPI")
Set Ifld = olMAPI.Folders("Personal Folders").Folders("SamTest")


'Pick up Template path from the word options dialog

'Debug.Print "Document folder: " & strTemplatePath

strSheet=strTemplatePath & strSheet

'Set appExcel= New Excel.Application
Set appExcel=GetObject("", "Excel.Application")

appExcel.Workbooks.Open (strSheet)
Set wkb = appExcel.ActiveWorkBook
Set wks =wkb.Sheets(1)
wks.Cells(1, 1)="Subject"

appExcel.Application.Visible=TrueFor Each MItem In Ifld.Items

If Left(MItem.Subject, 12) = "Client Form" Then
i = i + 1

If MItem.Subject<>"" Then
wks.Cells(i,1).Value = MItem.Subject
End If

If MItem.UserProperties("010 ClientName").Value<>"" Then
wks.Cells(i,2).Value = MItem.UserProperties("010 ClientName").Value
End If

If MItem.UserProperties("020 ClientFirstName").Value<>"" Then
wks.Cells(i,3).Value = MItem.UserProperties("020 ClientAddress").Value
End If

If MItem.UserProperties("030 ClientInitial").Value<>"" Then
wks.Cells(i,4).Value = MItem.UserProperties("030 ClientAge").Value
End If End If


Set MItem = Nothing
Set Ifld = Nothing
Set strTemplatePath = Nothing
Set strSheet = Nothing
Set olMAPI = Nothing
Set appExcel = Nothing

End Sub

Wednesday, September 07, 2005

Counting Commas or Special characters in a cell

Suppose, your names seperated by "," is in cell A4.

Here is the formula to calculate number of commas in the cell A4:


The first part: LEN(A4) calculates length of string with commas.

The Second part: LEN(SUBSTITUTE(A4,",","")) calculates length of string without commas.

The differnece of the two i.e. first part-second part will give you number of commas in your string.

This formula can come out handy in many calculations.

Monday, August 22, 2005

VB 6.0-Some Formatting Expression

I find it very handy:

Formatting numbers with named formats Expression Result
Format(35988.3708, "general number") 35988.3708
Format(35988.3708, "currency") $35,988.37
Format(-35988.3708, "currency") ($35,988.37)
Format(35988.3708, "fixed") 35988.37
Format(1, "fixed") 1.00
Format(35988.3708, "standard") 35,988.37
Format(1, "standard") 1.00
Format(0.35988, "percent") 35.99%
Format(0, "Yes/No") No
Format(0.35988, "Yes/No") Yes
Format(0, "True/False") False
Format(342, "True/False") True
Format(0, "On/Off") Off
Format(-1, "On/Off") On

Formatting numbers with special characters Expression Result
Format(35988.3708, "00000.0") 35988.4
Format(35988.3708, "0000000.0") 0035988.4
Format(35988.3708, "00,000.00000") 35,988.37080)
Format(6.07, "0.###") 6.07
Format(6.07, "0.000##") 6.070
Format(143879, "#,###,###.00") 143,879.00

Formatting numbers with embedded characters Expression Result
Format(45, "\[00\]") [45]
Format(642, "\£000.00") £642.00
Format(99, "00\¢") 99¢
Format(8, "#0\).") 8).

Formatting dates and time

Format(36715.5784, "general date") 7/8/00 1:52:54 PM
Format(36715.5784, "short date") 7/8/00
Format(36715.5784, "medium date") 08-Jul-00
Format(36715.5784, "long date") Saturday, July 08, 2000
Format(36715.5784, "short time") 13:52
Format(36715.5784, "medium time") 01:52 PM
Format(36715.5784, "long time") 1:52:54 PM
Format(36715.5784, "c") 7/8/00 1:52:54 PM
Format(36715.5784, "d") 8
Format(36715.5784, "dd") 08
Format(36715.5784, "ddd") Sat
Format(36715.5784, "dddd") Saturday
Format(36715.5784, "ddddd") 7/8/00
Format(36715.5784, "dddddd") Saturday, July 08, 2000
Format(36715.5784, "w") 7
Format(36715.5784, "ww") 28
Format(36715.5784, "m") 7
Format(36715.5784, "mm") 07
Format(36715.5784, "mmm") Jul
Format(36715.5784, "mmmm") July
Format(36715.5784, "q") 3
Format(36715.5784, "y") 190
Format(36715.5784, "yy") 00
Format(36715.5784, "yyyy") 2000
Format(36715.5784, "h") 13
Format(36715.5784, "hh") 13
Format(36715.5784, "n") 52
Format(36715.5784, "nn") 52
Format(36715.5784, "s") 54
Format(36715.5784, "ss") 54
Format(36715.5784, "ttttt") 1:52:54 PM
Format(36715.5784, "AM/PM") PM
Format(36715.5784, "am/pm") pm
Format(36715.5784, "A/P") P
Format(36715.5784, "a/p") p
Format(36715.5784, "AMPM") PM

Format "w" returns day of week (1 = Sunday, 7 = Saturday)
Format "ww" returns week of year (1-53)
Format "y" returns day of year (1-366)
Format "h" returns hour of day as one or two digits...if necessary
Format "hh" returns hour of day as two digits...definitely
Above applies to "n"/"nn", and "s"/"ss" as well
Format "AMPM" uses settings from WIN.INI [intl] s1159=AM, s2359=PM
Try mixing and matching the format strings Expression Result
Format(36715.5784, "m-d-yy") 7-8-00
Format(36715.5784, "d-mmmm-y") 8-July-00
Format(36715.5784, "mmmm yyyy") July 2000
Format(36715.5784, "hh:mm a/p") 01:52 p
Format(36715.5784, "m/d/yy h:mm") 7/8/00 13:52

This new function works about the same as the regular Format function, but you're only allowed to
use one of 5 constants -
vbGeneralDate, vbLongDate, vbShortDate, vbLongTime, vbShortTime.

Sunday, April 17, 2005

MS Excel: Working in multi-sheet environment

When we are referencing one sheet data to another sheet in a formula or otherwise comparing multi sheets in a work book, it becomes tedious to move from sheet to sheet back and forth. Think of a situation where you have to refer data from three or four sheet.

Wouldn't it be nice, if you can have all those three sheets of workbook open side by side?
Did you know that there is an easy way to do this and I always find it very handy while working on a multi-sheet workbook?

Open your workbook, sheet1.

Go to Window tab,
Click on New Window,
Select sheet 2 on this newly opened workbook where you will see on the top with the name: 2.

Again repeat the same steps and open sheet 3. Here with the name, you will see: 3.

Now, that you have the same workbook opened thrice with different sheets,

Go to window,
Click arrange,
Select Vertical

and here you go, three sheet of same workbook opened side by side, toggle around and enjoy working on multi-sheet workbook.

Thursday, March 31, 2005

MS Excel: Close all Open Workbooks

At times, when you have many workbook open on your desktop and wish to close all of them together,there is an easy way in MS Excel to do this. I could never understand the reason why this option is not on main menu and is kept hidden.
Follow this:

Press Shift key on the keyboard while clicking File on the menu;

And now you will see the option: Close All

Click on it and all the workbooks are closed unless, in some workbook(s), you have made changes and not saved them.Excel will prompt you to save changes and close the workbooks.

Wednesday, March 30, 2005

MS Excel: Not only sort data in a column but also in the rows

Click a cell of the row you want to sort horizontally.

Select Sort from the Data menu.

In the Sort dialog box, click on the Options.

In the Sort Options dialog box, click on Sort Left to Right, then click OK.

Back in the Sort dialog box, go to the Sort By combo box and select a row to sort, and also select the direction (ascending or descending).

You can select additional rows by going to the boxes.

Click OK.
Yu Hooo!!! Excel sorts the row horizontally.

Tuesday, March 29, 2005

MS Excel: Get Summary Calculations on the Fly

As a busy executive, you are presented with lots of data in MS Excel format. Though you know the formulas to calculate and find results, but it is just a waste of time to write formula to see what the sum of particular range is or which is the highest value or lowest value or may be the average.
While looking at the spreadsheet, you can do the following to improve your analysis capabilities or effectively respond to one off questions which keeps coming up during meetings:

1. From the menu option, select View, and check the status bar.

2. This action will start showing you status bar at the bottom of spreadsheet.

3. Select the range of data you wish to analyze, and you will see on the status bar, Sum= 100 or whatever is the sum of the range selected (By default, excel is set to show Sum).

4. Right click on status bar, and you will see options like Average, Count, Count Nums, Max, Min and Sum. Select any one and see the result on status bar.

Monday, March 28, 2005

MS Excel: Sum of a column with #DIV/0! Or any other error message in some cells

My friend recently requested me to suggest some quick fix for sum of a column which has few cells containing #DIV/0! Or any other error message. Doing the sum function produces error because sum neither ignores those cells nor understands it.

My process to deal with this problem is:

1.Insert a column next to the column you are trying to sum up.
2.In my example, the first cell is A3, I inserted column B.
3.In Cell B3, I wrote the formula “=IF (ISERROR (A3), 0,A3)”
4.This formula looks for the cell value and if it is an error, converts it to 0.
5.Then I copied this formula in B4 to B6 since my values were in up to cell B6, you could copy it till last cell value.
6.Select Cells B3 to B6, copy and paste special-values only.
7.Now you can sum this column and you are done.



Saturday, March 26, 2005

MS Excel and VBA: Transposing Data

This tip is submitted by Anupam Srivastava:

Transposing Data from Column to Row with a feature to start a New Row for each New Record which is identified by an empty Row:

The original dataset was stored in the same column followed by an empty row before each new group entry. The task was to bring each dataset into row format to make data analysis job easier. This is particularly useful for comparing information.
This Macro scans through the column, copies each item and paste it into different columns in the same row and begins a new row for each empty row it finds. The datasets are differentiated by empty row before new dataset begins.
To maintain consistency with the generated table, it is wise to make sure that each new dataset has the same number of data entities (items).

For users with knowledge of DB, if we consider each group to be an attribute with x number of entities, then each new attribute that you add to the original data should consist x entities to make sure that the final table gets populated in a uniform fashion.

For this Macro it is assumed that each dataset consists of 7 entities

Sub DataTranspose()

‘ Declare variable to denote column and row assignment

' Row Variable
Dim i As Integer
' Column Variable
Dim j As Integer
i = 2
j = 1

' Sheet has 218 rows of data

For i = 1 To 218
Range("A" & i).Select
Range("a" & j).Select

' Increment Row Counter to read next row
i = i + 1
Range("A" & i).Select

' Transposing Row Entry to Column
Range("B" & j).Select
i = i + 1
Range("A" & i).Select
Range("C" & j).Select
i = i + 1
Range("A" & i).Select
Range("D" & j).Select
i = i + 1
Range("A" & i).Select
Range("E" & j).Select
i = i + 1
Range("A" & i).Select
Range("F" & j).Select
i = i + 1
Range("A" & i).Select
Range("G" & j).Select
i = i + 1
Range("A" & i).Select
Range("H" & j).Select
i = i + 1
Range("A" & i).Select
Range("I" & j).Select
i = i + 1
j = j + 1

End Sub

Anupam Srivastava is B.Sc. (Computer Engineering) from Queen’s University, Kingston, Canada.

Friday, March 25, 2005

MS Excel: Always show full menu

Turn off the frequently used menu option and always use full menu option during your learning process of MS Excel and remember, learning is a continuous process and you are always learning. So make the full menu option as a regular option for you.
MS Excel only shows you frequently used menu under each tab and then, if you wish to use something other than shown in the menu, you have to go to that expand sign to see full menu:

This is frustrating, especially when you are learning. How are you suppose to know, what is hidden under that magic expand sign. I always prefer to keep full menu on.
To do this, it is a very simple two step process:

Step 1: Go to Tools, find out Customize and click:

Now, you will see something like this:

Step 2: Click on Options tab and select, always show full menus, close and you are done.

Now, every time you click on a menu, you will see full menu. Remember, by doing this on MS Excel, your all other MS Office programs like MS Words etc. will also show full menu items and it is not possible to avoid this. But who cares, it is always good to keep full menu in view irrespective of program you are using.

Thursday, March 24, 2005

MS Excel : The Leading Zeros

MS Excel keeps removing that leading zero from your number?
Excel automatically sees the data as a number and leading zeros have no value in numbers, so it gets rid of them.
It is helpful when you're actually dealing with numbers, but irritating when it's a Item number or Employee number.
There is a quick way to get Excel to leave your zeros alone. Justchange the cell format to text. There are couple of ways to make this change—
1. Highlight the cells to change.
Then go to the Format menu, Cells choice. (Ctrl + 1 works too.)
On the General tab choose Text from the Categories list.
Click OK.
The leading zeros are there.
2.If you only have a few cells to change you could just type an apostrophe before entering the data (ie. instead of typing 01122 in the cell type '011122).
When you hit the Enter key the change is made instantly, for that cell only, and again your zero is there.

Monday, March 21, 2005

Outlook SaveAs Type Constants

Constant Value
olTXT 0
olRTF 1
olTemplate 2
olMSG 3
olDoc 4
olHTML 5
olVCard 6
olVCal 7

Monday, January 17, 2005

SQL db to MS Access-How to

Go To SQL Enterprise Manager
>>> Select Server
>>>Open DB
>>> Export.. and it will guide you through from there.Don't remember, you probably have to disconnect as well.
Try disconnecting and then, don't forget to connect back. :)